Manage Own Time

Time Management

    

Time Management
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  The improved planning and control of business systems through time based management brings the key of the success of an organization. It is needed better coalition of different activities and coordination of jobs and projects in the business being incorporated with time bound system. Time solve the problems. The organizational stress comes due to management crisis. The better planning can reduce the stress by diminishing the cause of crisis evaluating the time. 

What is Time Management?

   Time Management learns us how to spent time effectively for our activities. It is the process of proper planning and organizing the time effectively to get the self and organizational effectiveness and productivity.  Time management learns how to work smartly maintaining time limits. Time management has five main features: 

1.Planning and goal setting: It implies that each and every works have certain goal. The action plan would be chalked out properly as to meet the goal in a stipulated time.

2.Managing own self: The tasks have to differentiate according to their priorities in a day and would have to proceed according to priorities. Mentally we have to ready to complete the work within the time.

3.Dealing with other people: The ineffective argumentative discussions and misunderstanding be avoided to save precious time.

4.Manage self time: In home, at the starting of the day we have to do a list of activities. Set priorities of work and do within time. Pass no leisure time ineffectively and take lunch in proper time. In organization, we make our preparation in advance, divide our schedule of work, start our tasks as early as possible, and make tuning of the required skill, increase productivity within stipulated time.

5.Getting results: The first 4 points interact to generate the 5th – results.

Time as a Commodity:

1.Time is the most precious thing. It is a proverb that ‘stitch in time saves in nine’. That means each second is very important to us.

2.Time is ultimately the most valuable resource. All things and activities are related to time. Time is limited. It is the valuable resource of which proper utilization brings success.

3.Time is totally perishable. It is not possible to preserve. So time utilization properly makes man’s life healthy.

Essential Habits for Good Time Management:

Types of Time:

1.Fast Time: We will be absorbed in or enjoy an activity using fast time. Fast time would be applied under these activities i) Urgent and Important tasks, ii) Not urgent but important tasks.

2.Slow Time: We will be absorbed in or enjoy an activity using slow time. Fast time would be applied under these activities i) Urgent but not important tasks. ii) Not urgent and not important tasks.

Why do we need Time Management?

i. To save time.

ii.To reduce stress.

iii.To function effectively.

iv.To increase our work output.

v. To have more control on our lives.

Time Management Systems:

i)Appointments: A web based appointment schedule can help to save the time.

ii)Dated Timelines: The tasks would try to complete within the stipulated time. As a manager to find out who is busy and who is not busy. Not busy persons have to be connected which can save time.

iii)Idea and Notes: Idea and notes would be related with good planning to save time.

iv)Contact List: i) First of all we have to write down all the tasks. ii) Give the stress according to the priorities.

v)Key task Identification: Find the most prior tasks and do the hardest task first applying the proper tools with equipped manner.

vi)Financial Planning Records: Good financial planning would have to be made relevant to specific and effective planning of tasks as well as resource of 4Ms- money, materials, machines and man.

vii)Tasks- to do and works in progress: To take proper attention to the progress of tasks comparing to time and schedule.

Effective Goal Setting:

1.   Setting of lifetime goals helps us to chart our life course & our career path.

2.   Break up our lifetime goals in smaller goals

3.   Review and update our list on a daily basis & judge our performance

4.   Make a daily to-do list.

Time Related To Quality And Cost
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How to Use Time Effectively?

1.Consolidate Similar Tasks: Similar tasks would be merged in one system.  

2.Tackle Tough Jobs First: It is to be done the first the hard and prior tasks.

3.Learn to use Ideal Time: We have to know to use the ideal time for specific task.

4.Get Control of the Paper Flow:  i) Important documents would not be lost ii) Less important documents would make side.

5.Reduce Meeting Time: Reduce meeting time and contact through mail or phone.

6.Take Time To Plan: To make an effective plan we can spent the relevant time.

7.Learn To Say “NO”.

How can we manage our Cell Phones?

 The telephone can be responsible for eating vast quantities of time – how to control the phone using:

1.Make batch to our outward calls.

2.We can delegate calls to one of our team that we don’t have to make personally.

3.We can terminate calls once the business has been done.

4.Set up a Rota in your team for handling incoming calls. 

Manage Cell Phones
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 At the end we may conclude that time is limited and we have to do all important works according their priority within limited time. If we do the right job in right time saving the time then we would be a good professional person.